Obtaining Medical Records | Baptist Health South Florida
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Obtaining Medical Records

 

Confidentiality of Information

All patient health care information at Baptist Health South Florida is confidential and protected by State and Federal laws and HIPAA regulations. Medical records can only be released with proper authorization from the patient or the patient's legally authorized representative (unless otherwise authorized by law).

 Requesting Medical Records

All requests for the release of medical records must be submitted in writing and must be dated and signed by the patient or the patient's legally authorized representative. In the case of a minor, the parent or guardian must sign the authorization.
     
Baptist Health Authorization for Release of Health Information form can be downloaded by clicking on the link:


Medical Records Release Form

*
Helpful instructions for completing the authorization form



Completed requests forms can be returned via email or fax
:
  • Email: MedicalRecords@BaptistHealth.net
  • Fax: Miami-Dade 786-594-6404, 786-594-6405 or 786-594-6407
    Broward 954-837-1128

  • You may mail your completed request forms to:

    Attn: Health Information Management
    (follow links for facility addresses)
        Baptist Hospital of Miami, includes Baptist Children's Hospital​
        Doctor Hospital
        Homestead Hospital
        Mariners Hospital
        South Miami Hospital
        West Kendall Baptist Hospital
        Baptist Outpatient Services/Urgent Care Centers (Records can be mailed to any Baptist Health hospital location.)


    Hours of Operation
    Open to the general public
    Monday through Friday, excluding hospital holidays
    8:30 a.m. - 4:30 p.m.
    All services are provided on Monday - Friday


    Fee for Copying Patient Records
    Fees for medical records will be charged in accordance with applicable State and Federal regulations:

  • F.S. 395.3025 – Fees for medical record copies related to Health facilities and ambulatory surgery
  • F.S. 456.057 – Fees for medical record copies related to Healthcare practitioners and physicians’ offices
  • 45 CFR (§164.524)(c)(4) – Fees for electronic copy of records


  • For your convenience and to expedite your treatment we can fax your records directly to your physician’s office, however, if you prefer we can email/mail them directly to you. Arrangements can be made to pick up your medical records at one of the Baptist Health South Florida hospitals. Please allow up to 3 business days to process your request. You will be contacted when medical records are available for pick up.

    For additional information, please contact the Health Information Department at 786-594-6400 Miami-Dade or 954-837-1127 in Broward.


    Birth Certificates

    The HIM Department is responsible for the creation of a birth certificate for all live-born infants delivered at or in route to a Baptist Health South Florida facility. All Baptist Health birthing facilities are currently using the Electronic Birth Registration System (EBRS) from the State of Florida, Office of Vital Statistics.

    Using EBRS, completed birth certificates are filled immediately with the State allowing qualified individuals to  receive a certified copy of the birth certificate on the day the birth certificate is completed. Copies of birth certificates must be requested through the Office of Vital Statistics, who is solely responsible for distributing the birth certificate.

    To obtain information on requesting copies or making amendments to birth certificates, please contact the Office of Vital Statistics.


    What you need to know at time of delivery
  • Have a name for your baby before giving birth. A Birth Certificate Representative will contact the mother on the day following the birth of the infant to complete the birth certificate.
  • Review the information carefully before signing. The Birth Certificate is a legal document and once filed with the Office of Vital Statistics, changes may only be made through an amendment. The Office of Vital Statistics has a $20.00 fee to process amendments.
  • Unmarried parents/Claiming paternity. In order to have the father’s information on the birth certificate, the father must be present to sign and have notarized the birth certificate. Baptist Health South Florida provides notary services for birth certificates.